Administrative Assistant - Calgary - Teshmont: Leaders in Power Delivery Engineering


Administrative Assistant - Calgary

Posted on December 20, 2017 2:00 pm

Teshmont, recognized on Aon’s 2017 Best Employers in Canada list, is a world leader in high voltage power transmission engineering. Our team of professional engineers and technicians provide services to clients globally. To support them, Teshmont employs a strong team of administrative support staff.

The Teshmont office in Calgary is looking for a full-time professional Administrative Assistant who excels and takes pride in what they do! Reporting to the Senior Administrator, the Administrative Assistant is responsible for a wide array of support duties.

Administrative Responsibilities:

  • Maintaining hard copy and electronic filing systems
  • Incoming and outgoing mail (collecting, opening, stamping and distributing)
  • Copying and distributing documents, letters, etc.
  • Compiling, transcribing and distributing minutes of meetings
  • Answering telephones and transferring to appropriate staff members
  • Greeting clients and visitors in a professional and friendly manner
  • Setting up and coordinating meetings
  • Petty cash
  • Provides support to the Vice President and other managers as required
  • Liaise with Winnipeg Office Services
    • Coordinate Travel arrangements
    • Coordinate the library system coding
    • Coordinate promotional materials for local distributio
  • Responsible for overall maintenance of the office:
    • Office inventory (maintain the inventory; research, price, and purchase office furniture and supplies, while adhering to budget)
    • Maintain kitchen (inventory, cleanliness and recycling)
    • Coordinate and maintain records for phones, office access
  • Assist with the preparation and delivery of Proposals
  • Liaise with building manager, contractors, and Winnipeg staff
  • Set up accommodation and entertainment arrangements for company visitors
  • Business Development – conduct internet opportunity searches and assist with compilation of monthly meeting reports
  • Provide support to IS (equipment management and inventory, phones, trouble shooting, workstation setup, printer maintenance, software inventory and licenses, etc.)
  • Assist in the set up social events for staff and clients (Christmas, Stampede, general events)

Financial Responsibilities:

  • Perform reconciliation for A/P invoices (office credit card statements, timesheets, consultants and seconded employees
  • Co-ordinate client invoicing with Accounts Receivable in head office

Requirements and Competensies:

  • Post-secondary diploma/certificate in business/office administration/legal assistant
  • Minimum 5 years of experience in an office environment.  (Equivalent combination of education and experience may be considered)
  • Proficiency with PC applications including Microsoft Word, Excel, Access and Outlook
  • Fluent in English (written and verbal), with superior communication skills
  • Demonstrated flexibility, initiative, and attention to detail
  • Exceptional time management, organizational, planning, and problem-solving skills; able to manage multiple projects with changing priorities while adhering to strict deadlines
  • Ability to work with team members within a complex environment, complete assignments independently, work with minimal supervision, and adapt to change, with a positive professional attitude
  • Ability to move materials weighing up to 25 pounds on a regular basis and up to 40 pounds on an occasional basis.
  • Punctual and reliable

We offer a challenging, team-oriented work environment, competitive salary, and an outstanding benefits package that includes an employee pension, profit-sharing plan, health spending account, corporate wellness program, and opportunities for professional and personal development and growth. 

Teshmont Management Career Application Form
Fill out my online form.
Share this Page: